FIPS Self-Service Help Guides and Videos
Here you will find user guides for FIPS which provide details on how to process National Training Programmes information and how to make best use of the system.
These are available as written guides and as video tutorials using the links below.
User guides
- Individual Search (PDF)
- How to Input an MA Application (PDF).
- Unable to validate or submit an application (video)
- Submitting Draft and Rejected Assignments
- Assignment Submission - Expected End Date Check (video)
- How to Resubmit a Rejected Assignment (video)
- How to Input an FA Application and Assignment (video)
- How to Search for Address Details (PDF)
- Enhanced funding
Employer details
Amending Participation Information
- Updating Participant Personal and Contact Details (PDF).
- Change of Circumstance - Date of Birth (PDF)
- Change of Circumstance - NI Number (PDF)
- Change of Circumstance – Qualification (PDF)
- Change of Circumstance - Start Date (PDF)
- Change of Circumstance - NI Number and Date of Birth (video)
- Change of Circumstance - Qualification and Start Date (video)
- How to Update Equalities Information (video)
Assignment Updates
- Updating Expected Claim Dates & Assignment Expected End Dates.
- Updating Assignments with Redundancy Details (PDF).
- Adding and Amending Leaving Details
Viewing Records
- Amending Expected Claim Dates (PDF)
- How to Process Milestones and Outcome Claims
- Declining Milestone Claims (PDF)
- How to Check Outstanding Claims (PDF)
- How to Create a Bulk Expense Authorisation (PDF)
- STEM Bursary Claim Submission (PDF)
- Ethnic Intersectionality Incentive (PDF).
- ASN Fund Application and Claim Submission (EF) (video)
- How to Submit Output, Outcome and Sustained Outcome Claims (EF) (video)
- How to Print an MA Assignment Summary (PDF)
- How to Upload a Document to an Assignment (PDF)
- How to Upload Enhanced Funding Evidence (video)
- ESF Evidence Upload Guidance via an Assignment (PDF).
- ESF Evidence Upload Guidance via Payment Claims (PDF)
- How to Upload European Social Fund (ESF) Evidence (video)
- Assignment and Claim Validation Overview.
- Assignment and Claim Validation Slides.
- Assignment and Claim Validation - Content of Messages.
- Assignment and Claim Validation - How to View Sent and Received Dates for Email.
- Assignment and Claim Validation - How to View Sent and Received Messages for SMS.
- Electris Validation (MA) (PDF).
- Electris Slides.
- Email Address Validation Overview Guide
- Email Address Validation Overview
- Email Address Validation Timed Out and Rejected Status