FIPS Self-Service Help Guides and Videos
Here you will find user guides for FIPS which provide details on how to process National Training Programmes information and how to make best use of the system.
These are available as written guides and as video tutorials using the links below.
User guides
- Individual Search (PDF)
- How to Input an MA Application (PDF)
- Unable to validate or submit an application (video)
- Submitting Draft and Rejected Assignments
- Assignment Submission - Expected End Date Check (video)
- Managing Rejected Assignments (PDF)
- How to Input an FA Application and Assignment (video)
- How to Search for Address Details (PDF)
- Enhanced funding
- Employer Organisation Search
- Employer Contact Search
- How to input a land-based pre-appenticeship assignment in FIPS (video)
- Updating Participant Personal and Contact Details (PDF)
- Change of Circumstance - Date of Birth and NI Number (PDF)
- Change of Circumstance - Qualification and Start Date (PDF)
- How to Update Equalities Information (video)
- Updating Assignments with Redundancy Details (PDF)
- Adding and Amending Leaving Details
- How to View Contract Information (video)
- How to View Qualification Information (PDF)
- Statutory School Leaving Date guidance (PDF)
- How to View Active FIPS User Accounts (PDF).
- Modern Advanced Find (PDF)
- How to update expected claim dates (PDF)
- How to Process Milestones and Outcome Claims
- Declining Milestone Claims (PDF)
- Electris Validation (MA) (PDF).
- Electris Slides.
- How to Check Outstanding Claims (PDF)
- How to Create a Bulk Expense Authorisation (PDF)
- Teaching Bursary Claim Submission
- Ethnic Intersectionality Incentive (PDF).
- How to View Claims Processed and Posting Run Process (PDF)
- How to View an Archived Individual Payment Plan (video)
- How to Undo, Hold and Unhold Claims (PDF)
- FA Claim Incentive Submission (video)
- How to Print an MA Assignment Summary (PDF)
- How to Upload a Document to an Assignment (PDF)
- How to Upload Enhanced Funding Evidence (video)
- ESF Evidence Upload Guidance via an Assignment (PDF).
- ESF Evidence Upload Guidance via Payment Claims (PDF)
- How to Upload European Social Fund (ESF) Evidence (video)
- Assignment and Claim Validation Overview.
- Assignment and Claim Validation - Content of Messages.
- Assignment and Claim Validation - How to View Sent and Received Dates for Email.
- Assignment and Claim Validation - How to View Sent and Received Messages for SMS.
- Email Address Validation Overview Guide
- Email Address Validation Overview
- Email Address Validation Timed Out and Rejected Status