FIPS Self-Service Help Guides and Videos
Here you will find user guides for FIPS which provide details on how to process National Training Programmes information and how to make best use of the system.
These are available as written guides and as video tutorials using the links below.
User guides
- How to Input an MA Application / Assignment
- Individual Search (PDF)
- Unable to validate or submit an application (video)
- Managing Rejected Assignments (PDF)
- How to Input an FA Application and Assignment (video)
- How to search for address details
- Enhanced funding
- Employer Organisation Search
- Employer Contact Search
- How to input a land-based pre-appenticeship assignment in FIPS (video)
- Change of Circumstance - Date of Birth and NI Number (PDF)
- Change of Circumstance - Qualification and Start Date (PDF)
- How to Update Participant Personal and Contact Details
- How to Update Equalities Information (video)
- Updating Assignments with Redundancy Details (PDF)
- Adding and Amending Leaving Details
- How to View Contract Information (video)
- How to View Qualification Information (PDF)
- Statutory School Leaving Date guidance (PDF)
- How to View Active FIPS User Accounts (PDF).
- Modern Advanced Find (PDF)
- How to Process Milestone and Outcome Claims
- How to Update Expected Claim Dates
- How to Decline Milestone Claims
- How to Check Oustanding Claims
- How to Hold and Undo Claims
- Electris Validation (MA) (PDF).
- Electris Slides.
- How to Create a Bulk Expense Authorisation (PDF)
- Teaching Bursary Claim Submission
- Ethnic Intersectionality Incentive (PDF).
- How to View Claims Processed and Posting Run Process (PDF)
- How to View an Archived Individual Payment Plan (video)
- FA Claim Incentive Submission (video)